SADDLEBROOKE TENNIS CLUB MEMBERSHIP MEETING MINUTES

WEDNESDAY, NOVEMBER 12, 2008

 

 

 

CALL TO ORDER:  STC Board President, Connie Kacer, called the meeting to order at 3:05 PM.  Seventy-seven members were in attendance.

 

 

ANNOUNCEMENTS: 

 

A. 2009 Dues Collection:  Starts Dec 1st.  Forms can be printed from the STC website.

 

B. 2009 meeting dates:  Membership:  1-14, 4-8, 9-16, and 11-11.  BOD:  1-7, 4-1, 9-9, 11-4.  (May be subject to change if By-Laws revision is approved later allowing the President the ability to change a date for good reason.)  Sherry Jacobson said April 8th is the start of Passover.

 

 C. Used Tennis Balls:  Larry Bosworth has taken over the program and would like to remind members to deposit their old tennis balls in either of the containers at the Tennis Center patio or MountainView Ramada, near the ice machine.

 

 

READING AND APPROVAL OF MINUTES:

 

Don Stull, STC Secretary, informed the members that the minutes for September 17, 2008   were reviewed by the Board and posted to the STC website and at the Tennis Center.  There were no requests for correction of the final draft.  A motion was made and seconded to approve the minutes and carried by consensus.

 

 

TREASURER’S REPORT:  Sue Ayers, STC Treasurer, informed the members that the club currently has 515 active members.  The STC has $32,392.59 in the bank.  The STC Charity Fund has $2670.16 in the bank.

 

STC funding of social events:  Treasurer Ayers read the following statement:

 

“Several questions have been raised by members about using STC funds to support social events.

 

This has come up repeatedly over the years; the Board has reviewed STC history and our current policy, as adopted by the membership in late 2005.  As you know, the membership voted at that time not to subsidize any social events.

 

In addition, the STC is a tax exempt entity under IRS regulations, Section 501(c)(7) for social clubs.  We file an annual tax return because our gross receipts regularly exceed $25,000.  One of these regulations prohibits something called “inurement.”  This precludes furnishing benefits for some members at special rates, at the expense of other members.  As with most IRS regulations, there have been a lot of rulings and case law and some of the issues are less than clear.  However, at least one social club did lose its tax exemption for providing refreshments, goods and services amounting to $825 to members.  It is true that every member is invited to partake in all social events; however, space considerations preclude the STC from being able to accommodate all members, should they wish to attend any event.

 

For these reasons, the Board does not believe it is legal or appropriate to use dues money to cover some or all the costs of social functions.”

 

 

Budget Projection for 2009:  Treasurer Ayers described her budget expense projections:

 

STC Proposed 2009 Budget

 

 

 

 

11/4/2008

 

 

 

 

 

 

 

 

 

Proposed

 

 

2006

2007

2008*

2009

 

 

 

 

 

 

 

 

 

 

 

 

 

Expenses

 

 

 

 

 

BOD expenses

0.00

118.33

155.00

160.00

 

Facility operation

2,721.67

3,489.04

5,000.00

5,000.00

 

Insurance

1,844.00

1,844.00

1,844.00

2,000.00

 

Facility improvements

0.00

13,242.18

0.00

0.00

 

Miscellaneous

200.00

280.49

310.00

325.00

 

Coordinator wages

21,478.92

22,946.21

24,323.00

25,804.00

 

Tennis pro

0.00

2,916.62

5,000.00

5,000.00

 

 

 

 

 

 

 

Total Expenses

26,244.59

44,836.87

36,632.00

38,289.00

 

 

 

 

 

 

 

* projected

 

 

 

 

 

 

 

 

 

 

 

Note:

Assuming 500 members, the proposed 2009 expenses would require dues of about $75 in order to stay even.

 

 

 

 

 

 

 

COMMITTEE REPORTS:

 

Membership/Orientation Committee--Marsha & Bob Weiss, co-chairpersons.  Bob & Marsha described an Orientation Session conducted Feb 26th, which included the following topics:  Organized Play, Team Tennis, Web sign-up, STC e-mail system, ball machines, backboard, USTA teams, free clinics for members, Club Championship, and socials.

 

 

Social Committee:  Bonnie Johnson & Kathy Majer, co-chairpersons.   Kathy and Bonnie described the upcoming Holiday Gala Dec 3rd, and the New Year’s Eve social.  Sign-ups for the Gala are now through Nov 22th at the Tennis Center.  Cost is $45.

 

New Year’s Eve:  tennis in the afternoon, party in evening, dinner at 7 pm, theme is Roaring Twenties and Mardi Gras.  Midnight celebration is New York time (10 pm here).

 

Bonnie and Kathy also informed the members that the video from the October social is currently showing on the community channel 2 (Western Broadband).

 

Karen Gray said she is looking for volunteers for the Charity Event for 2009.  Bashas will contribute 1% of purchases made to the STC Charity if you give the checker this number:  29100 (only needs to be done once).

 

 

UNFINISHED BUSINESS:

 

A.  Members unanimously approved the proposed change to Bylaws, Article IX,

Section 2-- Regular Meetings, "however, the President may change these dates for good reason" (properly noticed, but not addressed at the SEP 17 meeting) 

 

 B.  President Kacer announced the results of the vote for the 2009 STC BOD.  Don Stull was elected President, with a vote count of 95-69.  The other candidates running unopposed and elected for 2009 include:  Joe Schullik, Vice President; Pam Willis, Secretary; Sue Ayers, Treasurer; and Judie Renfrow, Director-At-Large.

 

 

NEW BUSINESS: 

 

Dues--Bob Rutstein, Vice President, presented the BOD recommendation to members regarding setting the schedule for 2009 dues as follows:  2009 STC dues will consist of $80 annual dues with a credit of $35 applied for all 2008 members who are renewing a membership and who paid full $80 dues in 2008."

 

Dick Partridge read a statement from Steve Watry advocating keeping the current level of dues (no return of surplus) while exploring with the HOAs whether or not they will be able/willing to fund future physical improvements.

 

Craig MacPherson amended the motion by striking the wording allowing for a $35 credit.  After some discussion, the amended motion was voted on and failed (60% opposed and 40% in favor). 

 

The original motion from the Board was then voted on and passed (72% in favor and 28% opposed).

 

 

COMMENTS AND QUESTIONS FROM MEMBERS:  Joe Schullik commented that the Board in general and Connie Kacer in particular, deserve commendation for a job well done.

 

 

ADJOURNMENT:  The meeting was adjourned at 4:11 P.M.

 

 

 

Respectfully submitted,

Don Stull, STC Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

By: Don Stull, Secretary STC BOD               

Date:  November 19, 2008

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