SADDLEBROOKE TENNIS CLUB
GENERAL MEMBERSHIP MEETING MINUTES
CALL TO ORDER – President, Dick Partridge, called the meeting to order at 3:08 pm.
INTRODUCTIONS – No new members were present.
ANNOUNCEMENTS – President Partridge encouraged members to inform other members to attend the General Membership Meetings so that voting decisions will have a greater impact due to greater membership involvement. He also mentioned that condolences sent by cards would be sufficient at this time for Kathy and Don Martin regarding their son. They plan a memorial fund in their son’s honor and information on this matter will be included soon in an STC e-mail.
2006 Committee chairs – the Board approved the following committee chairs:
Social: Claudia Enea
Capital Expenditures: Steve Watry
Publicity: Karen Gray
Tournament: Allan Grodsky
Computer: Leon McKinzie
Parliamentarian: Steve Leane
Audit: Carl Gronau
Other chairs already in place for 2006 are:
Rules: Dick Fleming
Orientation: Kathy Ramaker
Maintenance: Erich Kruck
Dick mentioned that only one chair remains vacant and that is for the very important chairmanship of Charity. Contact Dick Partridge if you are interested.
Sunday Court Lottery – Sunday court assignments during prime time utilizing the lottery
similar to the Wednesday lottery was approved by the STC Board at their January 4th Board
Meeting.The Sunday lottery will be initiated on Sunday, January 15th. Sign up sheets will be posted Saturday of the previous week.
Team Tennis – Board approved changing the time for the use of the SaddleBrooke courts for Intraclub from their regular play scheduled time of 2 pm to that of 12 noon for three Wednesdays, January 11th, January 25th and February 8th to facilitate members/players attendance at the STC General Membership Meetings. This change was also made to assist the drop-in groups who had previously played at 2 pm on the SB courts and now have to play at either DesertView or MountainView. They can now, if desired, request courts at noon at SaddleBrooke if courts are available during that prime time for these three dates. Betsy Harrigan announced the good status of Team Tennis at this time. There are 200 plus players, including 8 men and women’s teams. The key idea was to encourage interaction of players of all rating levels. Six weeks of play is planned with an additional two weeks of playoffs.
Shoe Collection – The Board approved, at their January meeting, the Catalina Community Services request for SB tennis players to donate their used, but still in good condition, tennis shoes. There will be a specially marked container at the Tennis Center near the ball collection container for this purpose. Thirty pairs of shoes have already been donated.
Ladies National Champ Donation – The two captains of the National winning teams have agreed to donate the $100 received from Robson for their accomplishments to the SE Arizona
Summer Scholarship Program for children in need.
Sunshine Program – Judy Schlak is now in charge of sending cards to STC members who are ill/in need of cheering up. If you know anyone who would benefit from her services, please contact Judy.
Used Tennis Balls – Carl Gronau continues as our master distributor of used tennis balls. Tennis balls garnished over $1,000 for STC charities this past year. The tennis ball container can be found on the patio at the Tennis Center.
Robson Cup – President Partridge just received notice that the Robson Cup will be played this year at the Oakwood Country Club, Sun Lakes. It will be a one-day affair held on April 1st.
We will need a member to volunteer to coordinate our portion of the event.
MINUTES OF NOVEMBER 2005 GENERAL MEMBERSHIP MEETING – The minutes of the November 2, 2005, General Membership Meeting were posted to the STC website and at the Tennis Center with one correction made. Minutes were accepted.
TREASURER’S REPORT – Treasurer, Riley Jackson, stated that the STC began this fiscal year with approximately $15,000 and with dues coming in now our bank balance is $34,000. If receipts and expenditures are similar to last year, our year-end balance should be about $20,000. He also informed us that as of Wednesday, approximately 250 checks have been received.
BOARD OF DIRECTORS’ REPORTS - No reports at this time.
TOPS – Chair, Allan Grodsky, informed us that the committee is near completion of a proposal for Organized Play that will be presented to the Board the end of January. If approved, there will be a 30-day period where presentations will made to the members. The TOPS survey results will appear on the STC website and can be found in the January 4th Board minutes also on the same website. Cathy Hill expressed her view that the TOPS committee has not represented all levels of play. Allan countered that originally there were to be 11 members representing the various rating levels, but due to unavailability, difficulty in obtaining volunteers and also 2 resignations, that the number dropped to six. These six are: Marsha Weiss, Loretta Edgerton, Bobbie Klapp, Mike Curtin, Steve Leane and Allan Grodsky. After the two resignations, Allan said he pursued the matter and contacted several members to join the committee, but either these members, could not or would not, volunteer. He also stated this provided equal gender involvement and offered equal representation for the club. He explained that with the aggressive meeting schedule of this group that it was not productive to replace individuals and then have to “bring them up to snuff.” So, therefore, he did not fill the vacancies. This committee encouraged meaningful input from the Board, reviewed the numerous proposals presented and requested issues and views from the membership.
Coordinators – Nancy Frazer. No report.
UNFINISHED BUSINESS – Dick Fleming proposed, “I move that the SaddleBrooke Tennis Club adopt the Open Committee Rule expressed in Robert’s Rules of Order which states ‘when a committee is to make substantive recommendations or decisions on important matter, it should give members of the society an opportunity to appear before it and present their views on the subject at a time scheduled by the committee. During actual deliberations of the committee, only committee members have the right to be present.’” Motion seconded. Discussion followed this motion. Bruce Nissenbaum felt that it is important for members to hear the deliberative process and that a meeting should not ever be closed. Betsy Harrigan said all committee meetings should be open. Diane Ray stated that Organized Play and Capital Expenditure meetings should always be open. Bill Hooks said that according to Arizona law, all meetings have to be open. Dick Partridge disagreed and said that the AZ law refers only to governmental meetings. Dick Partridge also said that Steve Leane spoke to John Price, HOA#1 General Manager, and John said our meetings do not have to be open. Allan Grodsky clarified that no committee makes any decisions, but brings proposals to the Board and the Board has all open meetings. Any decision of importance then goes to the general membership for their approval. Allan also stated that many sensitive issues are brought up at committee meetings and that committee members will feel inhibited to mention members’ names for discussion if all sessions were open and that there will be even more difficulty obtaining members to volunteer as chairpersons and as members of committees. Bob Rutstein stated that we are a tennis playing community not a county government and he supports John Price’s saying that we can have closed meetings. Loretta Edgerton, a TOPS committee volunteer said that TOPS had one open meeting and only three members, other than the committee members themselves, were present.
Question called. Vote was taken and the Flemming motion passed 31 – 18.
CORRESPONDENCE - None
NEW BUSINESS – President Partridge announced an upcoming Board Workshop scheduled for Thursday, January 19th in the Ocotillo Room at MountainView at which Club Championship Tournament dates will be decided. In depth matters of changes to the STC Policies and Procedures will be addressed. An agenda will be e-mailed to the membership also.
Melanie Murphy mentioned her concern over the new Sunday Lottery, which is only during prime time. She said that there are two previously approved groups that are not involved in the lottery and the HOA Tennis Committees need to review this because she said is not fair. She was concerned about her group that wants to play at 10 am. Joel Wyner answered her in that this past Sunday at 10 am there was one open court. He stated that one of the groups that she was referring to had addressed the HOA#2 Tennis Committee and followed the correct procedures of a Registered Program under section 8.1 of Policies and Procedures and that this group was granted as an exception prior to the new Sunday Lottery. He said the Sunday prime time would be monitored.
ADJOURNMENT – Meeting was adjourned at 4:15 pm. The next General Membership Meeting is scheduled for Wednesday, February 8th, at 3 pm in the MountainView Ballroom West.
Marje Valenti, STC Secretary