SADDLEBROOKE TENNIS CLUB

BOARD OF DIRECTORS MEETING MINUTES

WEDNESDAY, JANUARY 7, 2009

 

CALL TO ORDER:

 STC President, Don Stull, called the meeting to order at 1:02 P.M. Board Directors present were President Don Stull, Vice President Joe Schullik, Secretary Pam Willis, Treasurer Sue Ayers, and Director-At-Large Judie Renfrow.

 

ANNOUNCEMENTS:

A.      President Stull welcomed all current BOD Members and thanked the outgoing Directors for a job well done.

B.       Jim Ward spoke about the Tennis 123 Program that he will be starting in February.

C.      The Recreation and Activities Fair will take place at the MVCC on Saturday, January 10 from 9 – 12. The STC will have a table hosted by Bob and Marsha Weiss and Jim Ward.

 

READING AND APPROVAL OF MINUTES:

The BOD minutes from December 2, 2008 (which had been posted on the web site) were motioned for approval by Sue Ayers and seconded by Judie Renfrow.  There being no discussion the motion carried.

TREASURER’S REPORT:

Treasurer Ayers reported a current balance of $46,637.16 and 417 active members.  The Charity fund has a balance of $2,724.64.

 

NEW BUSINESS:

A.      Marv Klapp discussed the renewal of USTA membership for the STC.  He recommended that we renew out membership in the USTA, and possibly consider applying for grant money they have available to help fund the Tennis 123 Program.  Joe Schullik made a motion to renew the STC’s membership in the SAZ organization in the amount of $110.00 for 2009. This motion was seconded by Sue Ayers and the motion was passed unanimously.

B.       A discussion was held concerning Court #22 which was formally a tennis court, but has now been converted into a pickle ball court. There is a 60 day “Good Neighbor” policy in effect until an acceptable solution can be agreed upon.  The 60 day period will be up on February, 21, 2009.

C.      Another topic of conversation that was discussed by the BOD was concern over finding a replacement for Chris Donovan who is currently Publicity Coordinator.  The STC is looking for an individual that will step up and fill this position.

D.     The last topic of discussion was the repainting of Courts #1-4 this year.  There are two color options that will be voted upon.  Sue Ayers made a motion to conduct a preference poll among the STC members to see which color combinations they prefer. The results of this poll will be shared with the HOA#2 Tennis Committee and a final decision will be made.  Judie Renfrow seconded, and there was a majority pass on this motion.

COMMENTS AND QUESTIONS FROM MEMBERS:

Craig MacPherson read a letter from Bill Hanlon regarding the scheduling of courts for team matches during organized play days.  The BOD will take his request for specific time/location considerations under advisement.  Court availability is very scarce during prime time.

ADJOURN OPEN SESSION: AT 2:05 P.M.

 

CONVENED TO EXECUTIVE SESSION:

To discuss and approve Committee Chair appointments.  A motion was made and seconded to approve all committee chair people for 2009. (See Attachment)

 

ADJOURN EXECUTIVE SESSION: AT 2:50 P.M.

 

Respectfully submitted,

Pamela Willis, STC Secretary

 

 

 

 

 

By Pam Willis, Secretary STC BOD

Date: January 7, 2009

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