SADDLEBROOKE TENNIS CLUB
BOARD OF DIRECTORS MEETING MINUTES (TRANSITIONAL)
TUESDAY, DECEMBER 2, 2008
CALL TO ORDER: STC President, Connie Kacer, called the meeting to order at 2:02 PM. Board Directors present were President Connie Kacer, Vice President, Bob Rutstein, Secretary Don Stull, Treasurer Sue Ayers, and Director-At-Large Karen Gray plus 2009 new Board members: Joe Schullik, Pam Willis, and Judie Renfrow.
ANNOUNCEMENTS: Update on SB Ranch: HOA-1 recognizes the SB Ranch agreement with HOA-2 and accepts SB Ranch residents as temporary HOA-2 residents - giving them reciprocal rights through the end of 2009.
MINUTES: BOD minutes from November 4, 2008 were approved.
TREASURER’S REPORT: Treasurer Ayers reported a current bank balance of $35,645.89 and 515 active members. The Charity fund has a balance of $2670.16.
A. Club Championships and ratings—the BOD discussed a recommendation from the Tournament Committee that for purposes of the 2009 Club Championships, each entrant’s highest self-rating level from the date dues are paid for 2009 through creation of the draw for the Club Championships should be used to determine their appropriate category for competition. An extensive discussion included how the Tournament Committee would track self-rating changes; whether or not to allow special accommodations for new members during that period; and how to communicate a new policy (if passed) to members who have already paid 2009 dues and identified a rating level. It was also pointed out that true “trophy hunters” would probably not be deterred by this policy. A motion to implement the Committee’s recommendation failed 2-3. President Kacer said it is up to the 2009 Tournament Committee to decide what they want to do.
B. The BOD discussed the proper procedure to use when two votes are received from one member when both paper and electronic ballots are permitted. Secretary Stull explained that the new electronic balloting software permits elimination of a ballot under such circumstances without the administrator knowing how the member voted. (Duplicate voting would be revealed by comparing voting lists from each method.) It would be impossible to remove the paper ballot since such ballots are untraceable. Therefore, elimination of the electronic ballot is the only practical way of resolving the problem. The Board voted to eliminate the electronic ballot in such circumstances.
C. Recreation and Activities Fair: the Board discussed participation, staffing a table and materials to display. The Board decided to pay for a table at this event, to be staffed by the Membership and Orientation Committee. The Committee is authorized to spend a reasonable amount for materials.
The Board decided
to change the Capital Expenditure Committee to
E. Exchange of files and RRO books from current BOD to 2009 BOD
F. Director-at-Large Karen Gary proposed allowing the SaddleBrooke Team Tennis matches to be played from 12:00-2:00 p.m. It was pointed out that the original posting for SBTT said matches would be played from 2:00 to 4:00 p.m. Greg Hlushko said the change would probably result in losing some people, but maybe picking up others. It was also pointed out that League Play has precedence over STT. Karen made a motion to change the start time for STT to noon at SaddleBrooke, but there was no second, so the motion was not carried.
CONVENE TO EXECUTIVE SESSION at 3:18 pm to discuss personnel matters.
RECONVENE TO OPEN SESSION at 3:45 pm
In executive session Tennis Coordinator salary increases for 2009 were set, as well as 2008 year end bonuses. In addition, the Board decided to pay James Benningfield $85 per month to administer and maintain the STC website.
ADJOURNMENT: The meeting was adjourned at 3:47 PM
Don Stull, STC Secretary
By: Don Stull, Secretary STC BOD
Date: November 10, 2008