SADDLEBROOKE TENNIS CLUB
BOARD OF DIRECTORS MEETING MINUTES
TUESDAY, NOVEMBER 4, 2008
CALL TO ORDER: STC President, Connie Kacer, called the meeting to order at 2:00 PM. Board Directors present were President Connie Kacer, Vice President, Bob Rutstein, Secretary Don Stull, Treasurer Sue Ayers, and Director-At-Large Karen Gray.
MINUTES: BOD minutes from September 10, 2008 were approved.
TREASURER’S REPORT: Treasurer Ayers reported a current bank balance of $30,230.13 and 514 active members. The Charity fund has a balance of $2670.16.
BOD REPORT: Don Stull, STC Secretary, provided a progress update on upgrading the STC website to provide a polling/balloting capability. The software has been developed by James Benningfield and is currently being tested.
A. Rules Committee Chairperson, Craig MacPherson discussed with the Board various proposed changes to the STC Rules. The changes were finalized and approved by the Board. The next step is to seek approval from the HOAs.
B. The Board voted to approve a request from Canteen Crew Coordinator, Jay Wilson, to permit a $300 advance from the Charity Fund to buy food items to sell at a canteen during Copper Bowl 2009.
C. The Board discussed and approved changes to the membership forms that individuals fill out when joining for the first time or renewing membership. Changes include more detailed descriptions of the self-rating levels. Also discussed and approved was a guideline encouraging members to periodically reassess their rating based on on-court performance and make changes as appropriate.
D. The BOD discussed establishing criteria for what constitutes a new member or a renewal after a former member's lapse in membership. The By-Laws state: “For the first year only, new regular members joining the association after January 1 will pay one twelfth (1/12) of annual dues for each month remaining in the first year.” It was decided to continue the current practice: “new members” are those who have never belonged to the STC. Members renewing after a long absence are not “new members.”
E. Treasurer, Sue Ayers, presented a proposed 2009 STC Budget to the BOD.
F. The Board reviewed members' suggestions concerning use of the current anticipated surplus of approximately $26,000. The suggestion to put fans in the shelters between courts was not approved. The suggestion to have a tennis professional rate all members was not approved as the Board felt it was inconsistent with the self-rating system approved by members. Secretary Stull raised the possibility that the surplus could be used to at least partially fund another tennis court at DesertView. This is something HOA-2 is unlikely to fund. The space will most likely go to whatever group first comes up with a legitimate proposal and realistic funding. Other Board members did not see an immediate need at this time for an additional court.
G. Regarding setting of dues, various members had suggested: 1) leaving dues at the current $80; 2) reducing the current level of dues $20; or 3) provide members in good standing a $20 credit toward their 2009 dues. Due to the lack of any pending capital projects, the BOD decided it would be appropriate to return the current surplus - minus a $10,000 emergency reserve - to the membership. (The $10,000 emergency reserve is approximately 25% of annual operating expenses.) It was decided the Board would recommend to the membership at the November meeting that each active member who paid full dues in 2008 would be eligible for a $35 credit toward 2009 dues of $80.
ADJOURNMENT: The meeting was adjourned at 3:37 PM
Don Stull, STC Secretary
By: Don Stull, Secretary STC BOD
Date: November 10, 2008