SADDLEBROOKE TENNIS CLUB
BOARD OF DIRECTORS MEETING MINUTES
WEDNESDAY, SEPTEMBER 10, 2008
CALL TO ORDER: STC President, Connie Kacer, called the meeting to order at 3:02 PM. Board Directors present were President Connie Kacer, Secretary Don Stull, Treasurer Sue Ayers, and Director-At-Large Karen Gray.
ANNOUNCEMENTS: President Kacer announced scheduled Court
Resurfacing and Repairs and the Nominating Committee has posted its slate of
MINUTES: BOD minutes from APR 28, 2008 were approved.
TREASURER’S REPORT: Treasurer Ayers reported a current bank balance of $38,752.04 and 499 active members. The Charity fund has a balance of $2139.66.
a. The BOD discussed the renewal of insurance policies. Treasurer Ayers has not yet received the invoice for 2009, but expects little to no increase. The current policies are: $774 for General Liability and $1070 for Directors and Officers Liability. The Treasurer proposed a motion that if the invoice received is within 10% of the cost from the previous year, the expenditure be pre-approved. The motion was passed unanimously.
b. A discussion was held, with input from the audience and Terry Gibson (STC Pro) regarding some members' queries to re-examine self-rating. Terry feels the current system is working fairly well for most of the members and the Board should not make any major changes to it. It is normal to have a small percentage wanting to put together their own matches. It was suggested that the Board could require a provisional process for those who are identified by other members as being rated too high. Some felt that had been tried in the past and wasn’t successful. There was some discussion about the possibility of providing the option of a scoring program (either SCOPE or STAMP). It was finally decided to focus on providing better guidelines for self-rating and encourage members to periodically evaluate their rating for accuracy. Terry Gibson, the STC Pro is also available to help members determine an appropriate level.
c. The BOD discussed ideas to recruit a chairperson for the 2009 Charity Committee. It was decided to leave recruitment up to the new Board, which will be elected in November.
d. The BOD discussed the issue of the accumulation of used tennis balls since the former volunteers “retired.” Terry Gibson knew of someone who creates crafts made with tennis balls who may be interested in buying some and also a charity who will take balls for free. The BOD voted to authorize him to pursue these avenues. It passed unanimously.
e. The 2009 Copper Bowl was discussed, focusing on whether or not to conduct a “canteen” with the proceeds going to the Charity fund as was done last time. The previous coordinator is not interested in managing a canteen this time, but will supply a list of volunteers from 2008 to use for recruiting. Other items needed were discussed, such as getting the tennis courts and bathrooms cleaned by the HOA.
f. Chuck Rezba submitted two proposals regarding dues and was told dues will be on the agenda for the November membership meeting.
Reconvened to Open Session at 4:36 p.m.
In Executive Session, the Board selected James Benningfield of PC Paramedic to produce software to add a poll/balloting function to the STC website at a cost not to exceed $850.
ADJOURNMENT: The meeting was adjourned at 4:38 PM
Don Stull, STC Secretary
By: Don Stull, Secretary STC BOD
Date: May 12, 2008