SADDLEBROOKE TENNIS CLUB BOARD MEETING MINUTES
WEDNESDAY, SEPTEMBER 5, 2007
CALL TO ORDER: STC President, Connie Kacer, called the meeting to order at 3:03 PM. Board Directors present were President: Connie Kacer, Secretary: Don Stull, Treasurer: Riley Jackson, and Director-At-Large: Karen Gray.
READING AND APPROVAL OF MINUTES: Secretary Stull stated the minutes for the Board meetings on May 2nd and July 3rd had been reviewed by Board members, posted on the STC website, and posted at the Tennis Center with no requests for corrections. The minutes were approved unanimously.
TREASURER’S REPORT: Treasurer Riley Jackson reports $33,666.83 in checking and savings. The Charity Fund has $5670.40. Current active members are 506. The Treasurer had also previously submitted to the Board a financial forecast which projects a 2007 ending balance of approximately $21,715. President Kacer thanked Riley for his work on that document.
Computer Committee: The Board considered a request from the CC to purchase a program called Snapshot for approximately $75 to maintain a full image copy of the STC computer hard drive. This would be used to as a backup should the hard drive crash. Another $50 was requested as needed to purchase more RAM memory. The Board had no problem with the RAM memory purchase, but Treasurer Jackson had an issue with purchase of the backup program. He felt the need was questionable and brought up the issue of “immovable files” in the operating system and how those would be dealt with in an image copy backup. Since no one from the Computer Committee was available to address these concerns, it was decided to carry this topic over to the next BOD meeting when the reasons for the recommendation from the CC could be explained and any concerns or questions from the Board addressed.
Web Bridge Option Update – John Holmes stated he has a prototype website program that works (in tests, individuals can sign up for organized play online), but needs some more testing. If further testing shows the program is functional, the cost to the STC could be less than the $3900 originally estimated. John plans a test with 10+ participants followed by a trial with 45+ participants. John would like to have the actual membership vote for the $3900 as soon as possible. If the $3900 is approved, any funds encumbered but not used to develop and implement the new computer system would become unencumbered and available for other purposes. Treasurer Jackson suggested that the Computer Committee should be responsible for administration of the new website once it is in place.
Review of Capital Expenditure Committee Updates: The Board discussed a status report from the Capital Expenditures Committee. The main item of interest was the Tennis Center Patio Extension. The Board had questions regarding project scope; costs; and possible cost sharing by HOA-1. Linda DePew, representing the CEC, said more specific information should be available in approximately two weeks. President Kacer said the Board will wait for this update from the CEC before making any recommendation to the members. Other items of interest mentioned for future expenditures are the computer system upgrade (online sign up for organized play) and the part-time tennis professional for 2008-2009.
Discuss recommending change to By-Laws: The Board discussed a possible change in the by-laws to permit the President to change a membership meeting date if necessary. Director-At-Large Karen Gray will bring the issue before the members at the next meeting.
Discuss SCOPE and plan to proceed: The sign up list has 25 names, 15 men and 10 women. With snowbirds returning, another informational meeting may be needed. President Kacer will add the topic to the agenda for the September membership meeting and mention it in her Communiqué.
ADJOURNMENT: The meeting was adjourned at 4:34 PM
Don Stull, STC Secretary