CALL
TO ORDER: The meeting was called to
order at 3 pm by President, Dick Partridge.
All Board Directors were present.
COPPER
BOWL STATUS: Steve Leane reported that
John Price had received an agreement from Dickinson Sports, LLC regarding
SaddleBrooke Homeowner’s Association involvement in the Copper Bowl scheduled
for January 2 – 4, 2007. Dickinson Sports,
LLC will pay SaddleBrooke Homeowner’s Association $250.00 per day for rental of
eight courts from 8 am – 6 pm on those days, donate one case of tennis balls,
provide liability insurance and that Sylvia Wilson will be the designated
tournament referee at the SaddleBrooke site.
This information will be presented at the STC next General Membership
Meeting for member approval.
DISCUSSION
OF POSSIBLE CHANGES TO CURRENT ORGANIZED PLAY SYSTEM: A
lengthy discussion ensued based on views expressed by STC lady members
at two STC Board Workshops on August 12th and September 4th
relating to their dissatisfaction of the present Organized Play System. Vice President, Tom Larkin, introduced a
motion to implement changes to the Women’s Organized Play System to reassign
women to their previous rating level prior to April 17th with
complete self-rating, without scoring mechanisms and without provisionals.and
with the new system to be implemented Monday, October 2nd. Further discussion followed with
Director-At-Large, Connie Kacer, expressing her concern that there should be
some restrictions set within the self-rating.
The motion passed 4 – 1. The
Board reached this decision due to the small number of women presently involved
in OP and with the hope, that with the change to self rating, more women will return
to OP. Due to this decision, the women
will return to letter ratings (A,B,C+,C,D,E and F) that existed prior to the
implementation of the current system. Women, new to the STC since the current
system was initiated, will be placed in accordance with their current initial
self-rating. Guidelines are being prepared for those women with questions
regarding their appropriate level. This
new system will continue to be monitored to determine what, if any, changes may
be needed. Men will also return to letter
ratings because the computer system cannot support different rating methods for
different genders.
CHARITY
COMMITTEE UPDATE: Chairman, Al Majer, was not
present so no report was given.
President Partridge will contact Al to request that the “designated
charity” representative will be present at the September 13th
General Membership Meeting to speak to the members.
CAPITAL
EXPENDITURE COMMITTEE UPDATE: Committee member, Bruce
Nissenbaum, informed us that the Committee has solicited suggestions. Thoughts
and recommendations from the STC membership resulted with the Committee’s
initial report having been mailed to the members from the STC Board. The Committee is now actively securing cost
estimates for projects. Meetings are
being scheduled with both HOA#1 and HOA#2 appropriate personnel to inform them
of the Committee actions and soliciting from them recommended contractors for
cost estimates. An updated report will
be presented to the Board in October with a list of recommended improvements
and the associated costs. There will be
a presentation, given by the Capital Expenditure Committee, during the November
General Membership Meeting.
CONSIDERATION
OF JOHN HOLMES COMPUTER SCHEDULING AGREEMENT: The
Board voted to approve John Holmes to install, test and lease his operation of
his software system, CourtRes, with compensation to John of $250.00 for this
one-year lease. This automated system
should provide convenience for members.
STATUS
REPORT ON MAINTENANCE REQUESTS: Connie Kacer reported for Al
Kacer, Chairman of the Maintenance Committee, that of the 12 work orders
written since July, that six have been completed at this time. One request, concrete work, has been
postponed until 2007. Two requests have
been postponed at the Tennis Center until the HOA#1 Clubhouse work has been
completed: painting and landscaping
where mesquite trees were removed. Two
work orders have have been rewritten as pruning request, one work order written
for a water cooler leak between courts 3 and 4 and one incident report written
to inspect cover between courts 7 and 8 for replacing ties on windscreen.
CONSIDERATION
OF MEMORIAL PLAQUE ON UMPIRE’S CHAIR: The board voted to place a
memorial plaque in honor of Hal Monsor on the Tennis Center’s umpire
chair. Hal had built the chair for the
use of the STC.
SET
DATE FOR MEETING WITH THE BY-LAWS COMMITTEE:
The
Board will meet with the By-laws Committee on Friday, September 29th
at 2 pm at the Tennis Center.
ASSIGN
DUTY FOR SEEKING BIDS ON INSURANCE RENEWALS:
President
Partridge will follow up on bids for the STC general liability policy, as well
as the STC board’s directors and officers liability policy. The policy will expire in November and needs
to be renewed on an annual basis.
OTHER
BUSINESS: STC Secretary, Marje
Valenti, informed the Board that she had obtained all room contracts for the
STC Board Meetings and General Membership Meetings for the 2007 fiscal year.
Meeting
Adjourned at 4:30 pm. Respectfully
submitted. Marje Valenti, STC
Secretary