STC SPECIAL BOARD MEETING

                                           FEBRUARY 20, 2006

 

The meeting was called to order at 4 pm by STC President, Dick Partridge.  The subject of this Special Board Meeting was consideration of final action on the original Organized Play  proposal.  President Partridge then explained how this Board Meeting would progress:  the meeting is designed for Board discussion of the TOPS proposal, item by item.  The discussion would be for Board only unless members present were called to clarify an issue.  It was decided that this proposal would be considered as phase 1:  implementation of the rebalancing according to levels and the mechanism for provisionals.  Phase 2  would be considered  after this system is in place and a committee would then address issues, such as the need to move down.  The Board motion passed to recommend this proposal for approval by the general membership.  Attached please observe this proposal. On Monday, February 27th, there will be a Special General Membership Meeting for final discussion of the proposal.  The vote will be taken by the membership at the next regular General Membership Meeting scheduled for Wednesday, March 8th.

 

This meeting was adjourned at 5:40 pm.          Respectfully submitted.       Marje Valenti, STC Secretary

 

 

STC ORGANIZED PLAY PROPOSAL

 

The Organized Play Proposal being presented has been approved by the STC Board.  We view this as a starting point addressing many of the organized play issues that have existed for some time.

 

The proposal is considered a first step and may require changes as it is closely monitored by the Organized Play Committee.  The committee will provide regular reports to the Board.  If it is determined that changes are required, they will be fully discussed and will include membership input prior to any decisions.

 

If the proposal is rejected, the Board understands that we will have to start again.  Immediate steps will then be taken to determine a different course of action.

 

The Organized Play Proposal will be voted upon at the March 8th General Membership Meeting.

 

The following are additional provisions relating to the proposal:

 

1.       Once the new levels are established, current STC members will have a 30-day waiting period before signup will begin for movement to a higher level.

2.       Depending on the number initially signing up for movement to a higher Level, a lottery drawing may be used for initial selection.  Those not selected in such a lottery will be placed on a waiting list based on the order in which their names were drawn.

3.       The STAMP system will remain in effect during organized play.

4.       The only exceptions permitted to any procedures will be because of family, health or related issues.

 

 

                                                 NEW LEVELS

 

LEVEL–1

                     Those individuals who hold a current NTRP rating of 4.0 or higher.

 

LEVEL-2

                     Those individuals who hold a current NTRP rating of 3.5 or do not have a current NTRP rating but have been playing in organized play with a SaddleBrooke rating of “A”.

 

LEVEL-3  

                    Those individuals who hold a current NTRP rating of 3.0 or do not have a current NTRP rating but have been playing in organized play with a SaddleBrooke rating of “B”.

 

LEVEL-4   

                    Those individuals who hold a current NTRP rating of 2.5 or do not have a current NTRP rating but have been playing in organized play with a SaddleBrooke rating of “C+”.

 

LEVEL-5

                    Those individuals without a current NTRP rating who have been playing in organized play with a SaddleBrooke rating of “C”.

 

LEVEL-6

                    Those individuals without a current NTRP rating, who have been playing in organized play with a SaddleBrooke rating of “D”.

 

LEVEL-7

                    Graduates of the 1-2-3 Program and individuals new to tennis.

 

 

     PROCEDURES FOR MOVING UP OR DOWN - PROVISIONAL MATCHES

 

1.     Fill out the Provisional Request form available at the Tennis Center or call into the coordinator.

2.     Play in SIX organized play sessions at the level to which you wish to move.

3.     Win a minimum of 45% of completed games.  All games count, even if a set is not completed.

4.     Only the games from the first three sets of each organized play session will be counted for provisional matches.

5.     Provisional trials must be completed within eight weeks of start date.  If not, the provisional trial will be terminated.  The eight- week period could be extended on a case-by-case basis by the OPC.

6.     A player will be allowed to move up only one level at a time and is limited to three attempts maximum per 12-month period.

7.     No linking will be permitted in provisional trials. The coordinator may void requests by two players to link when these players are needed to play in provisional matches.

8.     The round robin format will be utilized in all provisional trials.

9.     There may be a limit put on the number of provisional trials for manageability purposes.

10.  If an individual is unsuccessful in the attempt to move up but wins a minimum of  40% of  the completed games, there will be a 30-day waiting period before attempting to move up again.

11.  If an individual is unsuccessful in the attempt to move up but wins less than 40% of the completed games,  there will be a 90-day waiting period before attempting to move up again.

12.  Moving down on a permanent or temporary basis is permitted.  Anyone wishing to do so will advise the coordinator.  A member who temporarily moves down can return to the level he/she moved down from without having to go through the moving up procedure.

13.  Members must participate when selected to play in provisional matches.  The OPC will monitor these matches to ensure equitable participation.

14.  At times there may be an insufficient number of players in the higher level to accommodate those wishing to move up.  When such a situation occurs, the OPC may modify the procedure for moving players to a higher level by allowing matches to be played at the current level.  In this case the criteria for moving up would be a winning percentage of 60% of games played over six organized play sessions.

      Once a player who wishes to move up begins a provisional trial, at either the higher

      level or the lower level, he/she must continue at that level until that provisional trial is

      completed.      

15.  Provisional matches can contain only one provisional player.

 

 

                                 PLACEMENT OF NEW MEMBERS

 

New members with current NTRP ratings of 4.0, 3.5, 3.0 or 2.5 would be placed in the following levels:

 

Current NTRP rating of 4.0:   Level – 1

Current NTRP rating of 3.5:   Level – 2

Current NTRP rating of 3.0:   Level – 3

Current NTRP rating of 2.5:   Level – 4

 

For non-NTRP rated new members, self-rating will be permitted at all levels.

 

Self-rating would be validated as follows:

 

  1. Players without a NTRP rating will play in six Organized Play sessions at one level below the player’s self-rating level choice.
  2. If the player wins at least 60% of games played, he/she will be placed at the chosen self-rated level.  If the player wins at least 45% of the games played, he/she will be placed one level below the chosen self-rated level.  If the player wins fewer than 45% of the games played, he/she will be placed two levels below the chosen self-rated level and must restart the validation process.
  3. Only the games from the first three sets of each Organized Play session will be counted for validation purposes.  The validation process must be completed within eight weeks from the validation start date.  If not, the validation process will be terminated.
  4. No linking will be permitted in provisional matches.  The coordinator may void requests  by two players to link if they are needed to play in matches in which a self-rated player is validating his/her rating.
  5. The round robin format will be utilized in all provisional matches.

 

 

 EXAMPLES  FOR CLEARER UNDERSTANDING OF THE PROVISIONAL PROCESS

 

Examples are given, for simplicity purposes, using the masculine pronoun, but examples apply equally to both genders.

 

1.     Suppose Player A wants to move up from Level 4 to Level 3. He fills out a Provisional form at the Tennis Center and turns it in to the coordinator. He then signs up for Organized Play. The computer recognizes that Player A is a Level 3 Provisional and makes a match for him at Level 3. Player A must now win 45% of the completed games he plays in 6 Organized Play sessions like the one just described in order to move up to Level 3 on a permanent basis. Note that all games played count, regardless of whether the set was completed. However, only games played in the first three sets of any session count.  After each Organized Play provisional session, Player A must report his scores to the Tennis Center coordinator.

 

2.     In the example above, if there are not sufficient players in Level 3 to make up a provisional match, the provisional player will then play at Level 4 until a provisional match can be made at Level 3.  The sessions at Level 4 will not count as a provisional match.

 

3.     Suppose Player B wants to move up from Level 2 to Level 1. He fills out a Provisional form at the Tennis Center and turns it into the coordinator. He then signs up for Organized Play. However, because there are already several provisional players in Level 1, the OPC determines that Player B should play his provisional matches at Level 2 (his current level). The computer recognizes that Player B is a Level 1 Provisional but playing at Level 2, so it makes a match for him at Level 2. Player B must now win 60% of the completed games he plays in 6 Organized Play sessions like the one just described in order to move up to Level 1 on a permanent basis. Note that all games played count, regardless of whether the set was completed. However, only games played in the first three sets of any session count.  After each Organized Play provisional session, Player B must report his scores to the Tennis Center coordinator.

 

4.     Suppose Player C is a new member who does not have a USTA NTRP rating. Player C will inform the coordinator of the STC level at which he feels he is qualified to play. Assume for this example that Player C feels he is qualified to play at Level 4 (his “target” level). The coordinator will enter Player C into the computer as a Level 5 Provisional (one level BELOW his target level). Player C must now play in 6 Organized Play sessions at Level 5 and win 60% of the completed games in order to be placed at Level 4. If Player C wins fewer than 60% but at least 45% of the completed games, he will be placed in Level 5 (one level BELOW his target level). If Player C wins fewer than 45% of the completed games, he will be placed in Level 6 (TWO levels BELOW his target level) and restart the validation process.